Bank reconciliation
What is bank reconciliation for community dues?
Understand how to connect a bank movement safely to the right charge and payment record.
A deposit matters, but it only closes a balance once the movement is verified against the right resident, period, and charge.
Reconciliation connects a movement to a record
Bank reconciliation compares an incoming movement’s amount, sender, description, and date with the relevant charge and payment record. Its purpose is to establish which unit and period were actually paid.
A suggested match is useful evidence, not a substitute for manager judgment when the record is ambiguous.
Use several pieces of evidence together
Amount alone is not enough. Review sender identity, account purpose, unit reference, period wording, and open balances together. Keep multi-unit allocations, advances, and partial payments separately visible.
Hive Due surfaces supported evidence, helps record safe matches, and leaves uncertain movements in a review queue.
- Check for duplicates.
- Keep the decision evidence visible.
- Do not auto-close ambiguous balances.
Read next
How can apartment dues management become easier?
The difficult part is not only the amount due. Debts, payments, communication, and reporting must share one reliable source.
How should overdue dues be managed?
The goal is not simply to send reminders; it is to run the same clear process for every resident.